How to Use Clawly to Reclaim 15 Hours Every Week
Running a small business means wearing every hat—and most of those hats involve admin work that doesn't pay you back. Email, invoicing, scheduling, CRM updates, client follow-ups. The tasks aren't hard, but they're relentless, and they quietly consume hours you could spend on growth.
This guide walks through exactly where those 15 hours go each week, how to set up Clawly in under a minute, and seven specific tasks you can delegate starting today.
Where Your 15 Hours Actually Go Each Week
Most small business owners lose around 15 hours every week to administrative work that doesn't directly bring in revenue. You might not notice it happening because the time disappears in small chunks—five minutes here checking email, ten minutes there chasing a payment, another fifteen coordinating a meeting time. Add it all up, and you've lost nearly two full workdays to tasks that follow the same patterns week after week.
The upside? Repetitive work is exactly what an AI assistant handles well. Once you see where your hours actually go, you can start handing off the predictable stuff and keep your attention on the work that matters.
Inbox and Email Management
Email tends to be the biggest culprit. You check it in the morning, again after lunch, and probably once more before bed. Each time, you're scanning for what's urgent, drafting replies, and mentally tracking who still needs a response. The interruptions alone cost you focus, and the mental overhead of remembering open threads adds up throughout the day.
Scheduling and Calendar Coordination
Finding a meeting time sounds like a two-minute task until you're dealing with multiple time zones or a client who keeps pushing things around. What starts as a simple "Does Tuesday work?" can turn into a week-long email thread. Meanwhile, you're the one keeping track of who said what.
Invoicing and Payment Follow-Ups
Creating an invoice takes a few minutes. Chasing payment takes much longer. You send the invoice, wait, send a reminder, wait some more, then follow up again. Each step requires you to remember where things stand, and late payments quietly strain your cash flow.
CRM Updates and Data Entry
Every client interaction generates information that belongs somewhere—your CRM, a spreadsheet, a project tracker. But updating records often gets pushed to "later," which means your data grows stale. When follow-up time comes, you're working from memory instead of accurate records.
Client Communication and Check-Ins
Staying in touch with clients matters for retention, but routine check-ins and status updates can eat hours. The messages aren't complicated, yet they require enough thought that you can't just copy-paste a template and call it done.
Research and Report Generation
Whether you're looking into a competitor, pulling together a weekly summary, or reviewing a long document, research tasks demand focused time. They're important but rarely urgent, so they tend to pile up until you're scrambling.
What Makes Clawly Different From Other AI Assistants
Most AI tools fall into one of two camps. Generic chatbots answer questions but can't take action in your tools. Automation platforms like Zapier can take action, but they require setup and don't understand natural language. Clawly sits in the middle—it understands what you're asking and executes tasks directly in the apps you already use.
| Feature | Generic AI Chatbots | Automation Tools | Clawly |
|---|---|---|---|
| Takes action in your tools | ✗ | ✓ (requires setup) | ✓ |
| Natural language commands | ✓ | ✗ | ✓ |
| Learns your workflow | ✗ | ✗ | ✓ |
| Works across multiple apps | Limited | ✓ | ✓ |
| Zero technical setup | ✓ | ✗ | ✓ |
| Proactive task handling | ✗ | ✗ | ✓ |
A few things stand out:
- Telegram-based interface: You message Clawly the same way you'd message a person. No new software to learn, no dashboards to navigate.
- Action-oriented: Clawly doesn't just give you information—it sends emails, creates invoices, updates your CRM, and books meetings.
- Adaptive learning: Over time, Clawly picks up on your preferences and communication style, so responses feel less generic and more like something you'd actually send.
How to Set Up Clawly in Under 60 Seconds
Getting started takes less time than making coffee. No technical background required.
1. Sign Up With Google
One click handles authentication. No forms to fill out, no passwords to create or remember.
2. Connect Telegram
Telegram becomes your command center. It's where you'll message Clawly to get work done. If you don't have Telegram yet, it's a free download on any device.
3. Link Your First Integration
Pick the tool where you spend the most time. Gmail is a popular starting point since email tends to be the biggest time sink. Clawly connects to over 60 integrations, so you can add more as you go.
Tip: Start with email. You'll notice the time savings immediately, and it builds confidence before you tackle more complex workflows.
Seven Time-Draining Tasks to Delegate to Clawly Today
Here's where things get practical. Each task below includes example messages you can send to Clawly right away.
1. Inbox Triage and Email Replies
Instead of scanning every message yourself, let Clawly surface what matters and draft responses.
- "Summarize my unread emails from today"
- "Draft a reply to Sarah's proposal—tell her we're interested but want to see pricing details"
- "Archive all newsletters from the past week"
You stay in control of what gets sent, but the drafting and sorting happen without you.
2. Lead Follow-Ups and CRM Updates
Leads go cold when follow-ups slip through the cracks. Clawly keeps your pipeline warm and your records current without manual data entry.
- "Follow up with everyone who filled out the contact form this week"
- "Update the CRM—mark the Johnson deal as closed-won"
3. Invoice Creation and Payment Reminders
Billing workflows move faster when you're not the bottleneck. Clawly handles invoice creation and reminder sequences so you're not chasing payments manually.
- "Create an invoice for the Smith project, $2,500, due in 14 days"
- "Send a payment reminder to anyone with invoices overdue by more than 7 days"
4. Scheduling and Meeting Coordination
No more back-and-forth emails about availability. Clawly checks calendars, proposes times, and handles rescheduling.
- "Find a time for a 30-minute call with Mike next week"
- "Reschedule tomorrow's 2pm meeting to Thursday"
5. Status Updates and Task Creation
Keep projects moving without logging into every tool separately.
- "Create a task in Asana: Review Q3 marketing plan, due Friday"
- "Post a status update to the client project: Design phase complete, moving to development"
6. Research and Summarization
Get answers quickly so decisions don't stall.
- "Research the top three competitors in the Austin market"
- "Summarize this PDF and pull out the key contract terms"
7. Contract Drafting and Client Check-Ins
Routine documents and relationship maintenance don't require your full attention. Clawly drafts standard agreements and sends check-in messages on your behalf.
- "Draft a simple NDA for a new contractor"
- "Send a check-in email to clients we haven't contacted in 30 days"
Which Integrations Unlock the Most Hours
Not all integrations save equal time. The biggest gains come from connecting the tools where you currently spend the most hours.
Gmail and Email Platforms
Email is usually the first place to start. Once connected, Clawly can read, draft, send, and organize messages—handling the bulk of inbox work without you.
Stripe and Invoicing Tools
Billing automation pays for itself quickly. Clawly works with Stripe, Green Invoice, and QuickBooks to create invoices and track payments.
Calendly and Scheduling Apps
Scheduling integrations eliminate coordination overhead. Clawly checks availability, books meetings, and sends confirmations automatically.
HubSpot and CRM Systems
Automatic logging keeps your data accurate. Clawly updates contacts, logs interactions, and manages lead status in HubSpot or Pipedrive without manual entry.
Notion and Project Management
Task creation and status tracking happen through chat. Clawly also works with Asana, ClickUp, Linear, and similar tools.
How to Message Clawly for Faster Results
Clear communication leads to better outcomes. A few habits help:
- Be specific: "Send the Q3 report to marketing@client.com" works better than "send that report."
- Provide context when helpful: "Reply to Mike's email—we're available Tuesday after 2pm."
- Chain requests together: "Create an invoice for the Smith project and send a reminder if unpaid after a week."
- Ask for confirmation first: "Draft the email and show me before sending."
If the first result isn't quite right, you can refine your request. Clawly learns from corrections and improves over time.
How Clawly Learns and Adapts to Your Workflow
Unlike static automation rules, Clawly gets better the more you use it. It observes patterns in how you work and suggests ways to streamline recurring tasks. If you always send a follow-up email three days after a proposal, Clawly notices and can handle that automatically.
Your communication style matters too. Clawly picks up on your tone—whether that's formal client emails or casual team updates—and mirrors it in drafts. Because it remembers context from previous conversations, you don't have to re-explain your business every time you make a request.
The proactive features are where things get interesting. Clawly can flag overdue invoices before you ask, remind you about follow-ups that are slipping, and handle recurring tasks on a schedule you set.
Your First Week With Clawly
Knowing what to expect helps you build momentum without feeling overwhelmed.
Day One and Two
Focus on setup and your first few delegations. Start simple—ask Clawly to summarize your inbox or schedule a meeting. Build confidence with low-stakes tasks before tackling anything complex.
Day Three Through Five
Add more integrations and try chaining requests together. Begin delegating recurring tasks like weekly reports or invoice reminders. This is when the time savings start compounding.
End of Week One
By now, your core workflows run through Clawly. Take a few minutes to review what's working, adjust your approach where needed, and identify the next batch of tasks to hand off.
Start Reclaiming Your Time With Clawly
Fifteen hours a week adds up to over 750 hours a year. That's time you could spend on strategy, client relationships, or simply stepping away from the screen.
Clawly is free to start. No credit card required. Setup takes under a minute, and your AI assistant works around the clock across every timezone.
FAQs About Using Clawly to Save Time
Is saving multiple hours per week with Clawly realistic for most users?
Yes. Small business owners typically spend a significant portion of their week on repeatable admin tasks. Even delegating a fraction of that work adds up, and savings compound as Clawly learns your workflows.
How quickly will I notice time savings after starting with Clawly?
Most users feel relief on day one by offloading inbox management or scheduling. Greater savings emerge over the first week as you delegate more tasks and Clawly adapts to your style.
Can Clawly handle sensitive business data securely?
Clawly is encrypted and secure, with a commitment that your data stays yours. It's designed for business-critical tasks like invoicing, client communication, and CRM management.
What happens if Clawly completes a task incorrectly?
You can ask Clawly to show drafts before sending, request confirmations on important actions, and provide feedback. It learns from corrections and improves over time.
Does Clawly work with tools that are not on the integrations list?
Clawly connects to over 60 integrations and the list keeps growing. You can request new tools—the platform expands with your business.
How does Clawly's cost compare to hiring a human virtual assistant?
Clawly starts free, with Pro plans from $29/month. No hiring, interviews, or training required. It works instantly around the clock—a fraction of traditional VA costs with zero onboarding time.
